How Much Matcha to Order for a Cafe? Calculating Your Needs

To determine how much matcha to order for a coffee shop, start with three pieces of data: the average number of drinks sold per day, the matcha dosage per drink, and the number of opening days. Multiply these three values to get your theoretical monthly consumption, then add a safety stock adapted to your replenishment lead time and sales variability.

This method helps avoid two opposing problems: running out of matcha during service or unnecessarily tying up too much product in stock.

How to calculate the monthly matcha quantity needed?

The basic calculation is deliberately simple. It should reflect your actually served recipe, not a general estimate.

For example, if your coffee shop sells an average of 25 matcha drinks per day, uses 2.5g per serving, and is open 26 days a month:

This value corresponds to the theoretical consumption of the recipe. It forms the starting point for your purchasing plan.

If you don't yet know your optimal dosage, start by standardizing it. Our guide on professional matcha latte dosage and cost explains how to compare several dosages within the same recipe.

Examples of monthly needs based on coffee shop volume

The following table shows why two establishments offering the same product can have very different needs.

These figures are not ordering recommendations: they simply show the calculation mechanism. Your actual volume depends on your footfall, your recipe, and your opening days.

Should I add a margin for losses?

Yes, but it's better to measure it than to guess.

In operation, actual consumption can be higher than theoretical consumption due to remade drinks, tests, spilled matcha, overdosing, or discrepancies between baristas.

To measure these losses, compare over a given period:

• the number of matcha drinks sold;
• the dosage specified in the recipe card;
• the quantity of matcha actually taken from stock.

If the discrepancy becomes significant, the answer is not necessarily to order more. It may first be useful to check weighing and protocol. Our article on matcha standardization for baristas details this approach.

How to define a safety stock?

Safety stock serves to absorb a sales peak, a delivery delay, or slightly higher consumption than forecast.

It should not be confused with several months of overstock. For a product sensitive to air, light, heat, and humidity, it is better to find a balance between supply security and regular rotation.

The right reserve depends notably on:

• your daily consumption;
• the actual replenishment lead time;
• the reliability of your forecasts;
• variability between weekdays and weekends;
• events or periods of high attendance;
• your storage capacity under good conditions.

A coffee shop with very stable sales and fast replenishment does not need to reason like an establishment subject to large fluctuations in attendance.

How to calculate your reorder point?

The reorder point is the stock level at which a new order must be triggered to avoid reaching zero before delivery.

Example: an establishment uses 75g of matcha per day. If it wants to cover a 7-day lead time between ordering and product availability, the anticipated consumption during this period is 525g.

If it also chooses to maintain a 150g operational reserve, its reorder point becomes:

525g + 150g = 675g.

When the available stock approaches 675g, the establishment places its order. Lead time and reserve values must be adapted to the actual conditions agreed with your supplier.

How much to order when a coffee shop launches matcha for the first time?

Without sales history, it's useless to claim to know future consumption precisely.

Instead, build three scenarios: cautious, central, and high.

For example, with a dosage set at 2.5g and 26 opening days:

• 10 drinks/day: 650g/month;
• 20 drinks/day: 1.3kg/month;
• 30 drinks/day: 1.95kg/month.

This method allows you to quickly visualize the risk of stockout and overstock.

When the supplier can replenish within a timeframe compatible with your activity, a reasonable first order followed by frequent monitoring is often more informative than a very large order based on an untested hypothesis.

How to integrate seasonality into forecasts?

The monthly average doesn't always tell the whole story.

An iced drink might take up more space in your mix during certain periods, a new recipe might accelerate sales, and a local event might temporarily change footfall.

As you accumulate data, use your sales history to compare:

• sales by day of the week;
• hot and iced versions;
• holiday periods;
• new recipe launches;
• differences between consecutive months.

A useful forecast should be regularly adjusted by actual sales.

500g, 1kg or several small packages?

The best format is not automatically the largest.

If your establishment consumes about 500g per month, buying several kilograms just to reduce order frequency can increase storage time. Conversely, a coffee shop using several kilograms per month will benefit from organizing its replenishments around professional formats adapted to its turnover.

The choice must consider:

• your monthly consumption;
• delivery frequency;
• how packages are opened and used;
• your storage space;
• the supplier's commercial terms.

To learn more about selection and documentation, consult our guide on choosing a professional matcha supplier.

The simplest tracking table for a coffee shop

There's no need to set up a complex system from the start. Weekly tracking with a few indicators is already enough to improve orders.

After a few ordering cycles, your forecast becomes much more reliable because it is based on your establishment rather than on a generic market average.

Ordering Yame Matcha for Professional Use

Maison Yume offers Yame Matcha to professionals and can assess needs based on application, dosage, estimated consumption, and volumes.

To prepare a useful request, simply indicate your establishment type, the approximate number of drinks planned, the envisaged dosage, and your desired ordering rhythm.

Frequently asked questions about ordering matcha for coffee shops

How much matcha is needed for 20 lattes a day?

At 2.5g per latte, 20 drinks represent 50g per day. Over 26 opening days, the theoretical consumption is 1.3kg, before operational losses and safety stock.

How many lattes can be prepared with 1kg?

At 2g per drink, 1kg theoretically represents 500 portions. At 2.5g, about 400 portions. At 3g, about 333 portions.

When should I reorder matcha?

Ideally, trigger replenishment before the remaining stock falls below the quantity consumed during your delivery lead time, adding the safety reserve you have defined.

Is it better to order a lot of matcha less often?

Not systematically. You need to balance delivery frequency, supply security, product rotation, and the ability to store it correctly.

How to forecast the needs of a new coffee shop?

Build several daily sales scenarios, multiply them by your dosage and opening days, then adjust from the first few weeks based on actual sales.

Can Maison Yume supply professional volumes?

Yes. Professional needs can be assessed based on application, destination, and volume. Find information and contact via Maison Yume Professional Space.